You might be faced with this question at work- would you prefer a 2 or 3 drawer file cabinet to organize your files? This does not have to confuse you as long as you have your priorities straight.
Perhaps you are thinking that you may not need either one. After all, with the onset of technology, people are now able to keep their files and documents in soft copies. With the use of the computer, printers, scanners, and other gadgets, it looks like the old-fashioned file cabinets have outlived their usefulness. Surprisingly, many offices, even corporations of the highest tier, continue to file their documents in those traditional drawer cabinets.
Many people say that filing in cabinets would only entail a lot of space. It will occupy a lot of space considering that these cabinets are big. It will also involve a lot of time considering that you will be physically filing the documents, putting them inside folders and fastening them. While if they use the electronic filing system, all they have to do is to organize their files in the computer.
Which method you choose would depend upon the policies and needs of the company you are working for. The advantage of a filing cabinet becomes clear during those emergencies when the computer system is down or crashes and you have to obtain a copy of a specific document immediately. Since troubleshooting the computer may take some time, this may prove to be a crucial problem. In a worst case scenario, the computer would not be completely repaired and you will not be able to recover that particular file.
If you’ve chosen to use a real file cabinet, on the other hand, then you can go on to the next decision, what kind of file cabinet would you need? First, take a look at the documents you have to file. Their type and bulk will help you confront this decision.
If there is a huge bulk of documents to be filed, it would be advisable to opt for the 3 drawer file cabinet. This is because many documents can be accommodated in such a cabinet, and it occupies less space than the one with only 2 drawers. This is because these 3 drawers are stacked on top of each other, maximizing the space that you have. We are all well aware that space is a valuable commodity in any workplace.
Once you have determined the number of drawers you need, you will have to choose the type of material for your filing cabinet. There are file cabinets made of wood, as well as those made of aluminum. The ones made of wood are recommended if you work at home, or have your own office. This is because of its homey feel, and it does not stick out like a sore thumb among the house dcor. There are wooden cabinets available in different colors, so you are able to pick one that matches with the color motif of the rest of your furniture. However, if you are working in an office building, an aluminum file cabinet might be best. Because stainless steel is often its make, it is higher in durability, which would be required from your repeated closing and opening of drawers. Often, in an office, you will not be the only person using them, and they could be easily worn if not of a strong material. Steel cabinets are lighter and sturdier than the wooden cabinets.
For the office, the 3 drawer file cabinet is the best bet. It can file and organize that huge pile of documents without eating up precious space.
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